See a detail of the FEMA Rates data, above. One rate is characterized as having:
FEMA rates exist to reimburse equipment utilization in emergency scenarios, where FEMA has general oversight and reimbursement responsibility. If I were a contractor responding to a hurricane that contains a geographic region denoted as in emergency state, if supporting that effort I would request reimbursement funds from FEMA for completed work.
My reimbursable amount is quantified using this formula:
Amount = FEMA Rate per Unit x Number of Units Worked
Most often, the unit worked is in “hours”. So, an example of a reimburseable amount for a “Jet Ski > 3-Seater” (one of the FEMA equipment types), that was used for 100 hours, would be:
$2,770.00 = $27.70 x 100
CRITICAL TO KNOW: FEMA rates DO NOT included the labor costs per hour. That is reimbursed separately, and has no standard database.
FEMA uses a 2-tier equipment taxonomy. There are 229 level 1 equipment types and 494 level 2 equipment types.
The top five highest cost per hour equipment types are all helicopter. See image, below.
The current FEMA rates, noted as the “2019” version, are only available on FEMA’s site in a website format. Here at IronUp, we’ve gone ahead and downloaded and built a single file for easier access. Note, FEMA does periodically update some parts of their rates, so go to the FEMA site for the most updated view of rates.
Download Excel, 2019 Version (also includes an analysis of average rates by level 1 taxonomy)
The frequency at which FEMA updates their equipment rates is a tad unpredictable, indicating they likely respond to major shifts in technology or contractor engagement.
The current FEMA rates are from 2019, but are updated periodically in part. Before that, the last major revision was two years previous, in 2017.
You could, but we generally wouldn’t recommend it, at least without modification. Although FEMA Rates do represent a cost per hour that represents a reimbursable rate, it is not without a profit margin built in (practically speaking, a cost per hour without margin built in would lead to legal proceedings). If you use FEMA Rates, determine a discont %, e.g. 10%, that you think is appropriate.
Yes. The Rental Rate Blue Book by EquipmentWatch is the generally accepted standard for force account reimbursement by the Federal DOT. In turn, since the 1980’s, they encouraged adoption of the Rental Rate Blue Book among state DOT projects. Their preference is connected to:
Note, the Rental Rate Blue Book is not a free product and requires an annual, paid subscription.
Why aren’t you using IronUp to better manage your rented equipment as a fleet? The IronUp platform contains a wealth of features to help you manage rentals with less effort, more like your owned fleet, and most importantly, reduce your total rental costs.